Part of the Family
The Welsh Field Archery Association (WFAA) as a governing body for the sport of archery in Wales is a member of the International Field Archery Association (IFAA) who governs the sport globally.
The WFAA complies in most cases with the rules and regulations of the IFAA. However, there are some minor differences in the way things are done in Wales. The WFAA book of rules lays out how WFAA conducts activities where they differ from the IFAA Book of Rules.
WFAA Personal Data Protection and Privacy Notice 2018
The Welsh Field Archery Association ( WFAA ) are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, the Data Controller ie membership secretary , general secretary ,records officer ,website controller ,coaching director are responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.
For the purpose of this form the terms Club and Association have been linked together to be more encompassing and managable. This relates to all club activities that are under the umbrella of the WFAA . For Example training a potential new member at a club would come under the WFAA so only if that coach was a WFAA /IFAA certified Coach and the training related to potential WFAA membership.
What personal data we hold on you
You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club/Association, [subscribe to our newsletter, or participate in discussion boards on our website . The information you give us may include your name, date of birth, address, e-mail address, phone number, name of the WFAA affiliated Clubs with which you are registered and gender (Archery Data). [We may also ask for relevant [health information, other data which is classed as special category personal data.]
Why we need your personal data
The reason we need your Data for the WFAA is to be able to administer your membership, and provide the membership services you are signing up to when you register with a club and the association .If you are independent no extra information will be stored. Our lawful basis for processing your personal details is that we have a contractual obligation to you as a member to provide the services you are registering for.
Reasons we need to process your data include:
For training and competition entry
sharing personal data with club coaches or officials to administer training sessions;
sharing personal data with club team managers to enter events;
sharing personal data with facility providers to manage access to events
sharing personal data for FMTs , IFAA Shoots and other competition providers for entry in events and subsequent posted results..
For funding and reporting purposes
sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
analysing anonymised data to monitor club trends; and
sending an annual club survey to improve your experience as a club member
For membership of the Association and club management
processing of membership forms and payments;
sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
club newsletter promoting club activity; and
publishing of Shoots and competition results
Marketing and communications (where separate consent is provided)
sending information about promotions and offers from sponsors;
sending information about selling club kit, merchandise or fundraising.
[Any special category health data we hold on you is only processed for the purpose(s) of [(e.g. fitness/ health checks or passing health data to coaches to allow the safe running of training sessions) - We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it. Dependants or next of kin can be kept in case of an emergency ie. Diabetics, people with heart conditions ]
[Note: As we stand, guidance is that consent is required from individuals to process any medical or health information.
[On occasion we may collect personal data from non-members [(e.g. such as any non-member participant who fills in a health disclaimer or form at a taster event) - This information will be stored for [14 days/ weeks after an event] and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.
The club has the following social media pages [include all that apply e.g. Facebook, WhatsApp, Twitter, Instagram]. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
We do not share your data with anyone
However records and shoot reports are on our website for all to see and membership of the WFAA implies consent for scores /records to be posted.
The Association does not supply any personal data it holds for to any other third party. With the exception of sharing shoot results on website and possibly social media FB
[The WFAA does not store or transfer your personal data outside of the UK unless they are hosting UKIFAC where the results will be shared with Eire (Southern Ireland).]
How long we hold your personal data
We will hold your personal data on file for as long as you are a member with us. WFAA is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account. Your data is not processed for any further purposes other than those detailed in this policy. Results and records however will remain as Historic data on various platforms ie Website and Social Media sites .
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the WFAA. If you choose not to share your personal data with us we may not be able to register or administer your membership.
Please click the link on the left to view or download the WFAA Constitution and Book of Rules. The current version is Issue 3, published January 2010.
The latest version of the IFAA Book of Rules can be viewed or downloaded by clicking the link to the left. The current version was published in January 2015.
For the convenience of archers, the IFAA has also provided an Archers Handbook which is a condensed version of the full Book of Rules designed so that it an be carried on the field course.